Site Liaison Intern – Medical & Travel Security Company

Industry: Medical & Travel Security Services
Company Size: Global (11,000+ experts across 90+ countries)
Job Type: Internship (Administration / Logistics / Coordination)

Overview

This Site Liaison Internship is an entry-level opportunity within a global medical and travel security organisation. The role supports the coordination of staff logistics, travel arrangements, and mobilisation processes across international operations.

About the Company

The company is a global leader in medical and security assistance services, providing emergency support, logistics, and risk management services worldwide. Its mission is to save and protect lives through rapid response and coordinated global operations.

Purpose of the Role

The intern will assist the Site Liaison team in ensuring smooth staff mobilisation and demobilisation processes, accurate documentation handling, and effective communication between internal teams and external stakeholders.

Key Responsibilities

Logistics & Travel Coordination

• Assist with staff rotation schedules and internal system updates
• Support visa application documentation and filing
• Coordinate flights, accommodation, and transport arrangements
• Maintain accurate travel and visa records

Communication & Coordination

• Draft routine mobilisation and travel communication updates
• Confirm staff arrivals, departures, and logistics arrangements
• Maintain updated staff contact information

Staff Support

• Support onboarding and mobilisation/demobilisation processes
• Assist with checklists and documentation management
• Upload and manage documents on internal systems
• Coordinate training, orientation, and system access
• Assist with timesheets, expense claims, and medical forms
• Coordinate uniforms and staff communications
• Liaise with HR, Operations, and Recruitment teams

Customer Service & Relationships

• Provide proactive customer service support
• Build strong relationships with internal and external stakeholders
• Promote teamwork and collaboration

General Administration

• Assist with weekly and monthly reporting
• Attend team meetings for exposure and learning
• Track document expiry dates and renewals
• Support general administrative tasks

Health & Safety

• Follow company health and safety procedures
• Complete mandatory training
• Report hazards and incidents when required

Minimum Requirements

Education

• Currently studying towards or recently completed a tertiary qualification

Experience

• 1+ year exposure in logistics, administration, travel coordination, HR, or customer service (advantageous)

Who Should Apply?

This internship is ideal for students or recent graduates who are interested in logistics, HR coordination, administration, or global operations. Candidates who enjoy structured work, organisation, and supporting people in operational environments will thrive in this role.

How to Apply

• Prepare an updated CV highlighting relevant admin or logistics exposure
• Apply through the company’s official recruitment or careers platform
• Ensure all supporting documents (qualification proof, ID, etc.) are included
• Submit application before the closing date (if applicable)

What You Will Gain

• International exposure to medical and security operations
• Experience in logistics and global travel coordination
• Strong administrative and communication skills
• Corporate environment experience across multiple departments

🕒 Posted: 2026-05-20